The Business Optimization System

Aegis Commerce Solutions,Inc.

A web based ERP system that enables full supply chain integration including the creation of standard and custom orders, purchasing and receiving, tracking, barcode labeling and scheduling. $5,000 for up to 5 users

Product Description

Aegis Commerce's Business Optimization System is a fully integrated software solution designed to automate business process flow. Whether selling raw materials or finished goods, manufacturing custom products from raw materials, delivering custom quotes to clients, scheduling installations, replenishing inventory or billing, The Business Optimization System offers one system to process the entire flow of goods and services.

Our web based software solution will improve the efficiency of your business processes including: connectivity to suppliers and distributors, scheduling, inventory management, shipping and the movement of paperwork throughout your organization. The Business Optimization System interfaces with Peachtree to enable all information that is put into the system to be synchronized to Peachtree.

Business Optimization System Value Proposition

• Full service software application that is designed to enhance business processes
• Convert manual error ridden processes to computer screens with complete audit trail of all changes to quotes and orders
• Extend communications to the entire supply chain by empowering all connection points in the supply chain to view information about their specific orders, purchase orders, and schedules through a web interface eliminating error ridden processes of providing information via the telephone or fax
• Ecommerce web site that is totally linked to the ordering and scheduling system
• Use the Scheduler to manage all events such as production, delivery, installation and daily schedule print views
• Manage the flow of inventory through barcode labeling
• Handheld device support for inventory reconciliation, picking and packing
• Manage inventory by Square Feet, Length, Width, Thickness, Cubic Feet, and Linear Feet. Pounds, etc...
• Rapid deployment through the use of the Business Optimization System Implementation Roadmap Services
• Improved customer satisfaction levels = increased retention rates= new business
• Substantial cost savings in business processes

Order Management System

Automate the process of creating and tracking orders

• Customizable quote and order management system to address the unique business practices for each of our clients
• Ability to attach files to orders
• Create and view the status of all orders and estimates
• Unique pricing profiles can be established for each customer
• View available inventory for each product through order module
• Real time allocation of goods
• Picking and packing functionality through the use of handheld devices
• Provide contractors and distributors the ability to create orders through a secure access point and attach files
• Status and the delivery schedule for orders can be viewed by third parties through a secure gateway access point
• Audit trail of all changes to quotes and orders is maintained within the system
• The order management system is linked to all aspects of the shop environment including delivery schedule, allocation of material and services for production

Billing Manager and Payment Manager

Keep track of all shipments, payments and invoices

• The billing manager is designed to enable visibility into all orders that have been shipped but not invoiced
• Track partially invoiced orders
• Track payments

Gateway Portal

The Gateway Portal provides a means to enhance customer service

• Clients can view order status through the Gateway Portal
• Promotions and specials
• Customized to clients branding and specifications
• Browsing and search capabilities
• Email notification for order submission
• Email notification for all remarks forwarded by Gateway Portal Users
• Access Control
• Provide customers with order status and history of all orders
• Administrative interface is available for users to control all aspects of the system

Inventory Control

Manage Inventory across multiple warehouses and vendors, with real-time inventory updates

• Inventory levels by warehouse, product, product type, location etc...
• Real-time inventory allocation
• Detailed reports for inventory status and historical activity
• Integrated with barcode technology
• Wireless handheld barcode scanning device
• Allocate inventory to each job
• View inventory allocations by production date
• Track acquisition costs and dates easily and immediately
• Inventory threshold capability/Stock Reorder
• Create inventory remnants and place into inventory by location, lot and other attributes that are customizable to enhance the ability to reuse material

Scheduling

Manage the scheduling for all activities

• Create and maintain the schedule for each custom order
• All delivery schedules are created and maintained within the system
• View the schedule by stage, event, employee and status
• Create calendar view for all tasks
• Create schedules for all teams by day, week, and month
• Print schedules for each team/event from within the system
• Change or modify the schedule with our new Drag and Drop Business Scheduler
• Interface to MapQuest to create directions for template, installation, service calls and delivery schedules
• Full reporting capabilities to view stages, events and status by day, week and month

Production/Shipping Module

Create production/delivery schedule for custom and stock orders

• A single view of all aspects of production and shipping
• Manipulate all aspects of a job from a single view
• View status, stage and events for all orders
• Creation a production order for each custom job
• Allocate services and material
• Track cost for services and material for each job

Purchasing/Receiving

Track all purchases and receipts

• Create purchase orders for all materials including disposables
• Receive inventory by length, width and unique attributes such as Square Feet, Linear Feet, Cubic Yards, Pounds, lot, batch
• Vendor module enables the management of vendor pricing
• Submit purchase orders via email
• Track the status of purchase orders
• Track allocations
• Perform inventory transfers

Customized Pricing and Catalogs

• Products can be added and edited through a menu driven interface
• Product database can be searched by catalog, category, sub-category, SKU number, keyword, and manufacturer
• Product attributes, pricing and descriptions can be edited with a single click
• Products and pricing can be marked as exclusive to specific customers
• Create and manage pricing profiles through the profile manager that is driven by catalogs and categories of products and services

Reporting

Receive real time information about critical aspects of your business

• Quotes, orders and converted quotes by day, week, month and year
• Leading sales staff members
• Best moving material
• Revenue by product, customer, raw material and vendor
• Leading producers in the plant
• Service calls

Business Optimization System Enterprise Edition

• Internet Storefront
• Vendor and Customer Gateway Portals
• Quote and Order Management
• Inventory Management/Barcode Scanning Interface
• Scheduling (New Drag and Drop Scheduler)
• Production
• Purchasing/Receiving
• Security Module
• Reporting Module
• Peachtree Integration

System Requirements

• Peachtree by Sage 2007 or 2008 (Complete or Higher)
• Microsoft Windows® 2003 Operating System
• Microsoft SQL Server 2000 Standard Edition or higher

Technical Support

We provide telephone support and email support through a support link within the Business Optimization System.