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I received an error message that Peachtree Could Not Find one or more payroll tax calculations when trying to run my payroll. What does that mean and what can I do for Peachtree to find the calculations?

Peachtree Accounting checks both the Payroll Tax Tables and the employee setup information when calculating paychecks during Payroll Entry.

There are several factors that would cause this message to display. In order to determine the cause of the error, you must break apart the exact error message content. First determine if the tax table exists under File, Payroll Tax Tables. If it does, do you have this tax table for the current year? Finally, is there such a filing status as the one listed in the message?

Although a tax formula may show the status as All Statuses, the status set on the employee record must be valid for your state. A full listing of valid filing statuses can be found in the Peachtree Help files. You can search the Index on "filing statuses" for the valid statuses for your state.

Below are some other situations in which the error can be corrected.

No calculations could be found for any employee OR The message states that it cannot find the "FIT calculation":

If you receive a string of errors that Peachtree cannot find a calculation, you may need to update your Payroll Tax Tables. To subscribe to the Tax Service, call the Peachtree Software Tax/Upgrade department at 800-336-1420, Peachtree Software Sales at 800-247-3224 or go to the Peachtree Website at: http://www.peachtree.com/taxservice/tax_service.cfm to order your tax service.

To verify the version of the Payroll Tax Update Service you have installed, select Help from the Peachtree menu, then select About Peachtree Accounting. For a 2007 tax service, the Installed Tax Service should read 2007nnnn (where nnnn represents the Tax Service release installed).

You must register the tax service for the year before you can process payroll. To verify that your tax service has been properly registered, select Help from the Peachtree menu and then select Tax Service Registration. In the bottom, left corner you will see the most recent year you are registered for. If you have not yet registered for the current year, you can do so by going to www.peachtree.com/taxregister or you can call 1-800-718-1592.

Cannot find **SIT Married calculation (** will be replaced with a state abbreviation such as GA and "Married" may be replaced with another filing status.)

Check the state's valid filing status(s) in File, Payroll Tax Tables, Peachtree-Maintained. The employee may have been setup with a filing status that is not valid for the State. Check the employee’s filing status by selecting Maintain from the Peachtree menu, then select Employees/Sales Rep. Select the employee you are receiving the errors on and check the filing status for that employee. For example, with the GASIT calculation, an employee cannot have a simple "married" filing status. It must be Married/Jointly, Married/Separately, or Married/2Income. NJSIT uses Special A ~ E as filing statuses. A full listing of valid filing statuses can be found in the Peachtree Help files. You can search the Index on “filing statuses” for the valid statuses for your state.

One calculation could not be found for one or more employees

If you receive an error that one calculation cannot be found for one or more employees, you may have a payroll tax table that is specific to your company. Examples of formulas that are specific to a company would be calculations for Vacation, Health Insurance, 401K deductions or State Unemployment Insurance.

These calculations are not updated with your Peachtree-Maintained Tax Tables when you install the Payroll Tax Update Service because they are unique to your company. Each of these calculations will need to be updated manually every year.

In order to update your company specific formulas:

1. Select File from the Peachtree menu, then select Payroll Tax Tables, User Maintained.
2. Highlight the calculation to be updated in the list of calculations at the top of the window.
3. In the Tax ID field, change the ID by adding (or replacing) the last digit of the year (6 for 2006 or 7 for 2007) directly after the end of the ID.
4. In the Tax Name field, change the two-digit year so that it reflects the current year. For Example, a formula for the year 2007 would have 07 at the end of the name.

Note: The Name field MUST contain the Name, a space, and the two-digit year. The calculation will not be found if the space between the Name and the year is omitted or if there are extra spaces, for example GASUI 07.

5. Verify that the **SUI or **LIT limit and percentages are correct. In the formula box, look at the LIMIT statement and the PERCENTAGE statement and verify that the figures reflect the correct information.

If you are unsure of the limit and percentage for your company, you can check with your State Taxing Authority or your CPA.

If the message indicates that it cannot find a State or Local calculation:

Additionally, you may have a State Unemployment Tax or a Local Income Tax for your company. Normally, state or local calculations search for the state or local W-2 ID that is entered in an employee's record under Maintain, Employees/Sales Reps. In the Withholding Info tab, you will see the tax information. There will be a State/Locality field which should contain a valid State ID and/or a valid Locality ID.

1. If your error is for a **SUI calculation, be sure you have the correct state ID in the State/Locality ID field in Maintain, Employees/Sales Reps.
2. If your error is for a **LIT calculation, be sure you have the correct locality in the State/Locality field. To check the localities that are available for the calculation, locate the calculation under File, Payroll Tax Tables, User 2. Maintained or Peachtree-Maintained if your employee works in CO, DE, MO or NY). These must match exactly (including character spaces). Examples of Locality IDs for New York City (NYLIT) are "NYC Res," and "YONK Res." Please note that Locality IDs are case-sensitive fields.
3. Verify that the **SUI or **LIT limit and percentages are correct.

If the message indicates that a tax table you created cannot be found

Make sure that at the end of the calculation name, there is a space followed by the current calendar year (for example, K401 07 or VAC_Rem 07).

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